Purchasing Coordinator

Ashland, VA

Full Time

Mid Level

Purchasing Coordinator (On-Site – Richmond, VA)
QRFS is growing fast. Purchasing sits at the center of it.
When purchasing runs well, product arrives on time, orders ship, and customers stay happy.
Your job is to keep product flowing into the business—accurately, on time, and without delays.
What You Own
You own purchasing execution and order flow decisions:

Purchase orders go out correctly and on time
Vendors confirm, ship, and follow through
Orders are tracked from placement to delivery
Sales orders are routed correctly
Issues are identified early and resolved quickly
Teams know what’s coming in and when

You are the person others rely on to keep things from getting stuck.
What You’ll Do

Create and send purchase orders
Track orders and follow up with vendors
Confirm ship dates and push for updates when needed
Decide how to route incoming sales order balancing timing, availability, and customer impact
Resolve delays, shortages, and pricing discrepancies
Match invoices to POs and correct issues
Communicate timing clearly to internal teams

This role focuses on execution and follow-through. Planning, forecasting, and supplier strategy are handled elsewhere, so you can stay focused on keeping day-to-day operations running smoothly.
Decision Making
You are trusted to keep work moving without waiting.
Examples of decisions you’ll make:

Adjusting PO details (quantities, pricing corrections) when issues arise
Choosing when to follow up vs escalate with vendors
Routing sales orders based on availability, timing, and guidelines
Resolving small invoice discrepancies to keep payments moving
Communicating updated ship dates based on vendor input
Prioritizing which issues need immediate attention

You escalate when:

The cost impact is meaningful
A vendor is consistently missing expectations
Information is missing and cannot be resolved

Who This Is For
You’ll do well if you:

Take pride in accuracy and follow-through
Move quickly without needing constant direction
Are comfortable making decisions with incomplete information
Hold vendors accountable
Stay organized in a fast-paced environment

If you are the person people rely on to keep things from falling through the cracks (and you take pride in that) this role will fit you well.
How You’re Measured

Purchase orders sent accurately and on time
Issues resolved quickly (not sitting)
Vendor follow-through improves
Clean, reliable purchasing data
Internal teams trust your updates

What We Offer

High-impact role in a growing company
Clear ownership and expectations
On-site team in Richmond, VA
Healthcare + 401K match
PTO + holidays

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Purchasing Coordinator

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